Reconstructing Judaism seeks an Administrative Assistant for its rabbinical college and movement headquarters. Reporting to the Director of Operations, this outward-facing position facilitates building reception (in-person and telephone), vendor and contractor relations, assists with facilities, room setup and small-scale catering requests, facilitates supply inventory and ordering, sorts mail, and utilizes administrative skills and institutional knowledge to support the life and traffic of the organization. This position also provides seasoned administrative support to the Director of Operations who oversees finance, IT and building operations. The ideal candidate is able to succeed amidst a diverse array of responsibilities, is flexible, adaptable, has good attention to detail, follow-through, a can-do attitude, and has administrative assistant experience in applicable areas.
- Administrative support for the Director of Operations: calendaring, file preparation, formatting and proofreading, data entry and retrieval, assisting as needed with basic finance operations, occasional errands to the post office, supply store, etc. as needed.
- Reception: serving as a primary welcoming presence and the first point of contact upon entry to the building. Responsible for greeting and providing basic information for staff, faculty, students, visitors and guests both in-person and via telephone. Maintaining accurate data for events, visitors, birthdays, holidays, and contact information.
- Vendor relations and facilities support: scheduling, receiving and directing vendors and contractors for our historic property, meeting setup (overseeing room scheduling, arranging rooms, tables, chairs, supplies, snacks and coordinating tech), facilitating supply inventory and fulfillment, rounding the building and campus to identify potential safety and maintenance issues.
- Enacting and ensuring compliance with security protocols (including facilitating key fob access/distribution/returns, maintaining vehicle and visitor information), promptly bringing any safety and security concerns to the attention of the Director of Operations and senior management.
- Delivery and mail oversight: receiving and sorting deliveries, mail and packages, assisting other staff with mailing process as needed, ensuring proper operation of mail machine, purchasing additional postage, posting accounts payable checks for outgoing mail and distributing in-house checks to appropriate recipients, creating and maintaining staff and student mailboxes.
- Training other staff as needed to serve as backups for reception, including all security protocols.
- Assisting with various projects from other departments as needed.
- Other duties as assigned.
We know that many people – particularly those from historically marginalized groups – don’t apply for jobs unless they meet all listed qualifications. As an organization committed to diversity, if many (even if not all) of the following describe you, we still want to hear from you.
- Administrative assistant/customer service experience.
- Experience facilitating multiple, concurrent projects and working under deadlines.
- Extensive Microsoft Office experience: proficient in Outlook (both calendar and email), moderate Excel, Word and mail merge experience (candidates will be required to pass appropriate skills tests).
- Experience editing and proofreading including working with spreadsheets and PDF documents.
- Ease with scheduling and conferencing platforms such as Doodle & Zoom.
- Reception and facilities experience preferred.
- Raiser’s Edge/Financial Edge experience a plus.
- Strong interpersonal skills.
- Ability to communicate clearly with tact and professionalism, both verbally and in writing.
- Ability to interact appropriately with a wide variety of people projecting warmth, interest and competence.
- Ability to meet deadlines, self-motivated and track tasks.
- Ability to think critically and to troubleshoot and resolve problems.
- Organized and attentive to detail.
- Ability to retain information and master new skills quickly.
- Ability to lift up to 30 pounds, bend, crouch, lift, reach, climb stairs and a stepladder.
$40,000-$45,000, commensurate with experience.
This is a full-time, non-exempt, benefit eligible position. Benefits include health insurance, 401(k), generous paid vacation and sick time, and ample time off for major Jewish and American holidays. We offer a dynamic and progressive workplace.
Please send cover letter and resume to email@example.com. No phone calls please.
Diversity is a core value of our organization. We are an equal opportunity employer committed to economic, social, and racial justice. We do not discriminate on the basis of any legally protected classes. All are welcome to apply, including those of historically disenfranchised groups.
Reconstructing Judaism is the central organization of the Reconstructionist movement. We train the next generation of rabbis, support and uplift congregations and havurot, foster emerging expressions of Jewish life, and encourage people to be their best selves — always helping to shape what it means to be Jewish today and to imagine the Jewish future.
Reconstructionists approach Judaism — and life — with deep consideration of the past and a passion to relate it to the present. We have originated many of the core innovations of today’s Judaism and lead efforts to make our congregations and havurot even more groundbreaking, inclusive and relevant.
To apply for this job email your details to firstname.lastname@example.org