Reconstructing Judaism is a dynamic and progressive workplace. People and relationships are central to who we are and what we do. Our employees have said that they experience “a sense of making a difference” and that they love working with “smart, creative and interesting people.”
Diversity is a core value of our organization. We are an equal opportunity employer committed to economic, social, and racial justice, and we do not discriminate on the basis of any legally protected classes. All are welcome to apply, including those of historically disenfranchised groups.
Open Roles:
Reconstructing Judaism Part-Time Administrative Assistant Operations/Reception
Reconstructing Judaism seeks a part-time Administrative Assistant for its rabbinical college and movement headquarters. Reporting to the Director of Operations, this outward-facing position facilitates building reception (in-person and telephone), vendor and contractor relations, assists with facilities, meeting setup and preparation, facilitates supply inventory and ordering, sorts mail, and utilizes administrative skills and institutional knowledge to support the life and traffic of the organization. This position also provides administrative support to the Director of Operations who oversees finance, IT and building operations. This role provides entry into our wonderful organization and includes lots of meaningful interaction with our community of students, faculty, and staff.
The ideal candidate is articulate, personable, able to accurately track details and moving parts, and is flexible amidst a diverse array of responsibilities.
This is an “in-person,” part-time role requiring onsite presence at our Wyncote, PA campus three days per week: Tuesday-Thursday.
Position Responsibilities
- Administrative support for the Director of Operations: calendaring, PDF file preparation, formatting and proofreading, creating Doodle polls, data entry and retrieval, assisting as needed with basic finance operations, occasional errands to the post office, supply store, etc. as needed.
- Reception: serving as a primary welcoming presence and the first point of contact upon entry to the building. Responsible for greeting and providing basic information for staff, faculty, students, visitors and guests both in-person and via telephone. Maintaining accurate data for events, visitors, birthdays, holidays, and contact information. Maintaining log for IT issues.
- Vendor relations and facilities support: scheduling, receiving and directing vendors and contractors for our historic property, meeting setup (overseeing room scheduling, arranging rooms, tables, chairs, supplies, snacks and coordinating tech), ensuring functioning audio visual equipment, facilitating supply inventory and fulfillment, making rounds of the building and campus to identify potential safety and maintenance issues.
- Enacting and ensuring compliance with security protocols (including facilitating key fob access/distribution/returns, maintaining vehicle and visitor information), promptly bringing any safety and security concerns to the attention of the Director of Operations and senior management.
- Delivery and mail oversight: receiving and sorting deliveries, mail and packages, assisting other staff with mailing process as needed, ensuring proper operation of mail machine, purchasing additional postage, creating and maintaining staff and student mailboxes.
- Training other staff as needed to serve as backups for reception, including all security protocols.
- Assisting with various projects from other departments with proper supervisor approval.
- Other duties as needed and assigned.
We recognize that candidates from historically underrepresented groups may hesitate to apply based on listed qualifications. If your experience aligns with many of these qualifications, even if not all, we encourage you to apply.
Qualifications
- Administrative assistant/customer service experience.
- Some college education helpful.
- Experience facilitating multiple, concurrent projects and working under deadlines.
- Microsoft Office experience: proficient in Outlook (both calendar and email), Strong MS Word skills, moderate Excel work (candidates will be required to pass appropriate skills tests).
- Adobe Pro experience or attitude to learn.
- Experience editing and proofreading including working with spreadsheets and PDF documents.
- Ease with scheduling and conferencing platforms such as Doodle & Zoom.
- Raiser’s Edge/Financial Edge experience a plus.
Capabilities:
- Strong interpersonal skills.
- Ability to communicate clearly with tact and professionalism, both verbally and in writing.
- Ability to interact appropriately with a wide variety of people projecting warmth, interest and competence.
- Ability to meet deadlines, self-motivate and track tasks.
- Ability to think critically and to troubleshoot and resolve problems.
- Organized and attentive to detail.
- Ability to retain information and master new skills quickly.
- Ability to lift up to 30 pounds, bend, crouch, lift, reach, climb stairs and a stepladder.
Salary:
$22-23 per hour, commensurate with experience.
Benefits:
This is a part-time, non-exempt position consisting of 24 hours of work per week and a total of three days worked per week. This role is not benefit eligible, however we offer a dynamic and progressive workplace and a friendly, community-centric environment.
To Apply:
Please send cover letter and resume to hr@reconstructingjudaism.org. No phone calls please.
Diversity is a core value of our organization. We are an equal opportunity employer committed to economic, social, and racial justice. We do not discriminate on the basis of any legally protected classes. All are welcome to apply.
About Us:
Reconstructing Judaism is the central organization of the Reconstructionist movement. We train the next generation of rabbis, support and uplift congregations and havurot, foster emerging expressions of Jewish life, and encourage people to be their best selves — always helping to shape what it means to be Jewish today and to imagine the Jewish future.
Reconstructionists approach Judaism — and life — with deep consideration of the past and a passion to relate it to the present. We have originated many of the core innovations of today’s Judaism and lead efforts to make our congregations and havurot even more groundbreaking, inclusive and relevant.
Administrative Assistant
Reconstructing Judaism seeks a detail-oriented assistant with excellent communication skills to provide support to the Executive Vice President and two of her direct reports, the Director of Human Resources & Administration and the Director of Individual Giving. The ideal candidate has an eye for excellence, can identify errors and inconsistencies, can execute tasks with precision, and can proactively troubleshoot challenges and find and carry out solutions. Experience supporting executives in a fast-paced, dynamic environment is helpful, but we will orient a person who can demonstrate the skills necessary for the position. The right candidate will be self-motivated, highly organized, well-written, able to effectively prioritize, communicate clearly with varied groups of people, take ownership of tasks from start to finish, work independently, remain calm under pressure, and represent the organization with professionalism and warmth. This role is an opportunity for someone looking to grow their knowledge of nonprofit administration, supporting human resources, fundraising, and strategic oversight functions
Impress us with your well-written resume and cover letter and show us why you are our ideal candidate!
Primary Responsibilities
Administrative Support
- Supporting the Executive Vice President, Director of Human Resources, and Director of Individual Giving with tasks including: heavy calendar management, tracking project deadlines, communicating on behalf of, drafting internal memos, proofreading internal and external communications, credit card reconciliation and coding, data entry and maintenance, following procedures, assisting with orienting new and current staff members, and other tasks as assigned.
- Utilizing technology: Outlook (email & calendar), SharePoint, Word, Excel, Doodle, Zoom, PowerPoint, and Human Resources Information Systems (HRIS).
- Managing in-person and virtual meeting and event logistics: scheduling video conferences and teleconferences, preparing and distributing meeting materials, greeting visitors and attending to their needs, creating schedules, ordering food and/or supplies, answering questions, and managing meeting technology; taking meeting minutes or action notes.
- Inter-departmental coordination of projects.
- Offering back up administrative assistance for the Office of the President at especially busy times or when other staff are unavailable.
- Other office duties include but are not limited to filing, opening mail, and distributing information to colleagues who are working both in-office and remotely.
Travel Preparation and Outreach Support for Key Senior Management
- Organizing outgoing correspondence for the President and CEO as assigned.
- Using Blackbaud Raiser’s Edge and Raiser’s Edge NXT, updating constituent records after e-mail distributions and individual donor outreach.
- Completing other administrative tasks related to the upkeep and integrity of the database platform as assigned.
- Collecting needed collateral for President and CEO’s travel as anticipated and assigned; maintaining a log of materials and ordering replacements as needed
- Packing and shipping collateral to travel destination/s according to timeline.
- Monitoring quantities of collateral and expedite re-ordering as needed.
- Managing daily and special mailing projects.
Qualifications
- Experience which demonstrates the ability to effectively support others, precisely follow instructions, use good judgment, and exercise keen attention to detail.
- Experience which demonstrates mastery of technology related to this position (Microsoft Outlook (both calendar and email), Word, and Excel experience, or transferable skills from similar systems i.e. GSuite. Candidates will be required to pass technology skills assessments in the interview process.
- Experience managing daily workflow and multiple, concurrent projects.
- Experience scheduling and executing meetings, both in person and virtually.
- Experience editing and proofreading.
Capabilities:
- Exceptional interpersonal skills.
- Ability to communicate clearly and professionally, both orally and in writing, and to mimic organizational communication style.
- Ability to interact professionally yet warmly with executives, VIP donors, stakeholders, volunteers and staff.
- Ability to work independently and as part of a team, take initiative, set priorities, track multiple concurrent tasks and projects and respond to changing needs as required.
- Ability to proficiently use the following without training: MS Office Suite (Mail Merge, Outlook, Word, Excel). Ability to learn and apply new technologies, as needed.
- Ability to meet deadlines, self-motivate and track tasks.
- Ability to think critically and to troubleshoot and resolve problems.
- Highly organized and meticulously attentive to details, particularly in written communication.
- Ability to maintain confidentiality and exercise discretion and good judgment.
- Ability to project warmth, interest, and competence in all interactions.
- Ability to retain information, master new skills quickly, and self-train.
Salary: $42,000-$49,000 annually, commensurate with experience.
Benefits:
We offer excellent benefits including health insurance, 401(k), generous paid vacation and sick time, and ample time off for major Jewish and American holidays. We offer a dynamic and progressive workplace.
This is a full-time, primarily onsite, non-exempt, benefit eligible position. Following a three-month period of successful training and onboarding, a hybrid schedule including working from home up to two days a week will be considered.
In the interest of the health and safety of our community members, Reconstructing Judaism requires COVID-19 vaccination of those entering the building. During periods of elevated community transmission in Montgomery County, masking may be required of all employees and visitors in shared spaces regardless of vaccination status.
To Apply:
Please send cover letter and resume to hr@reconstructingjudaism.org. Because of the importance of outstanding, error-free written communication skills for this position, submissions without a cover letter will not be considered. No phone calls please.
Diversity is a core value of our organization. We are an equal opportunity employer committed to economic, social, and racial justice. We do not discriminate on the basis of any legally protected classes. All are welcome to apply, including those of historically disenfranchised groups.
About Us:
Reconstructing Judaism is the central organization of the Reconstructionist movement. We train the next generation of rabbis, support and uplift congregations and havurot, foster emerging expressions of Jewish life, and encourage people to be their best selves — always helping to shape what it means to be Jewish today and to imagine the Jewish future.
Reconstructionists approach Judaism — and life — with deep consideration of the past and a passion to relate it to the present. We have originated many of the core innovations of today’s Judaism and lead efforts to make our congregations and havurot even more groundbreaking, inclusive and relevant.
Executive Assistant
Reconstructing Judaism seeks an experienced and detail-oriented Executive Assistant to manage its Office of the President. The position provides exceptional and reliable support to the President and Senior Director of Collaborative Governance and includes heavy interaction with board members, donors, community leaders and dignitaries. The right candidate builds rapport easily, has a strong sense of professionalism coupled with warmth, displays tact, understands and employs confidentiality, works well under deadline, and possesses a high level of responsibility.
This role is an opportunity for someone looking to be closely involved with movement leadership while supporting important and meaningful initiatives.
Responsibilities Include:
- Providing extensive calendar management to the President, Senior Director and Board.
- Meeting technology management and administration.
- Travel logistics and preparation.
- Receiving, directing and responding to heavy communications requests, by email, phone; guest reception for the president’s office.
- Letter and correspondence composition including meeting agendas, action notes, memos, updates, and departmental reports.
- Inter-departmental coordination and execution of projects.
- Serving as the online board portal administrator (Board Effect).
- Information and detail management.
- Initiating and managing logistics for Board meetings, Executive Committee meetings and other occasional events; acting as point person on the day of event.
- Attending board and committee meetings; composing meeting minutes (many meetings are virtual or in-office, but occasional meetings take place in downtown Philadelphia or New York City).
- Processing expense reimbursement and credit card reconciliation.
- Problem-solving and troubleshooting myriad issues.
- Other office duties include but are not limited to filing, opening mail, and coordinating with colleagues who are working both in-office and remotely.
Qualifications & Capabilities:
We know that many people – particularly those from historically marginalized groups – don’t apply for jobs unless they meet all listed qualifications. As an organization committed to diversity, if many (even if not all) of the following describe you, we still want to hear from you.
- At least three consecutive years of recent experience directly supporting a C-Level Executive, Senior Vice President or multiple VPs.
- Experience demonstrating aptitude for the listed job responsibilities.
- Exceptional interpersonal skills.
- Ability to communicate clearly and professionally, both orally and in writing, and to mimic organizational communication style.
- Ability to interact professionally yet warmly with executives, VIP donors, stakeholders, volunteers and staff.
- Ability to work independently and as part of a team, take initiative, set priorities, track multiple concurrent tasks and projects and respond to changing needs as required.
- Ability to proficiently use the following without training: MS Office Suite (Mail Merge, Outlook, Word, Excel). Ability to learn and apply new technologies, as needed.
- Ability to meet deadlines, self-motivate and track tasks.
- Ability to think critically and to troubleshoot and resolve problems.
- Highly organized and meticulously attentive to details, particularly in written communication.
- Ability to maintain confidentiality and exercise discretion and good judgment.
- Ability to project warmth, interest, and competence in all interactions.
- Ability to retain information, master new skills quickly, and self-train.
- Skilled in technological troubleshooting.
- Ability to compose, edit and proofread.
Salary:
$50,000-$60,000 annually, commensurate with experience.
Benefits:
We offer excellent benefits including health insurance, 401(k), generous paid vacation and sick time, and ample time off for major Jewish and American holidays. We offer a dynamic and progressive workplace.
This is a full-time, primarily onsite, non-exempt, benefit eligible position. Occasional remote work is a possibility following a three-month period of successful training and onboarding.
COVID-19 mitigation
In the interest of the health and safety of our community members, Reconstructing Judaism requires COVID-19 vaccination of those entering the building. During periods of elevated community transmission in Montgomery County, masking may be required of all employees and visitors in shared spaces regardless of vaccination status.
To Apply:
Please send cover letter, resume and writing sample to hr@reconstructingjudaism.org. Because of the importance of outstanding, error-free written communication skills for this position, submissions without these items cannot be considered. No phone calls please.Diversity is a core value of our organization. We are an equal opportunity employer committed to economic, social, and racial justice. We do not discriminate on the basis of any legally protected classes. All are welcome to apply.
About Us:
Reconstructing Judaism is the central organization of the Reconstructionist movement. We train the next generation of rabbis, support and uplift congregations and havurot, foster emerging expressions of Jewish life, and encourage people to be their best selves — always helping to shape what it means to be Jewish today and to imagine the Jewish future.
Reconstructionists approach Judaism — and life — with deep consideration of the past and a passion to relate it to the present. We have originated many of the core innovations of today’s Judaism and lead efforts to make our congregations and havurot even more groundbreaking, inclusive and relevant.
